Before the season
Create teams, seasons, venues, products, count zones, integrations, and trusted administrators.
The operating system for school concessions
Game day,
under control.
From the first parent signup to the final physical count, ConcessionStand.ai gives Booster Clubs, Athletic Directors, and coaches one calm way to run the stand—and one clear record of what the fundraiser produced.
Teen-simple workflows Adult-controlled records School-owned payment connection
Stingrays vs. Union CountyHome · 2nd quarter
LiveStaffed9/10
Orders18
Low stock2
✓ Opening inventory approved
✓ Four Tap to Pay phones ready
→ Record one donated water case
Purpose-built aroundThe full concession fundraiser
SchedulesEvery team & home game
PeopleParents, adults & students
StockPhysical, not theoretical
CloseoutReviewable by game
More than a checkout screen
Everything around the sale
is where the fundraiser lives.
Most concession tools begin when the customer orders. ConcessionStand.ai begins with the schedule and stays through the reviewed closeout.
01 / GAME OPERATIONS
02 / PEOPLE
One guided record for every home game.
Readiness, opening, service, closing, attendance, weather, and reconciliation stay attached to the opponent and team.
1Opening sequence8/9
2Live serviceNEXT
Volunteer shifts parents can actually claim.
Specific roles, multiple-adult requirements, confirmation emails, private release links, and QR arrival check-in.
03 / PHYSICAL INVENTORYCount what is there. Explain what moved.
Baseline, opening and closing counts plus purchases, donations, waste, comps, transfers, sales, and refunds.
04 / PAYMENT & PICKUPTap at the window. QR from the bleachers.
Connect a school-owned Zeffy campaign, reconcile Tap to Pay, and launch hosted QR ordering only after the stand is operationally ready.
05 / REPORTINGSee sales in the context that caused them.
Compare opponent, official attendance, weather, staffing, product margin, donated value, waste, and physical variance.
06 / SCHOOL-WIDEOne school. Every team. Durable seasons.
Organization administrators set the standard; football, basketball, baseball, volleyball, and other programs keep their own schedules and games.
The game-day loop
Built the way the stand actually runs.
No giant setup project for a teenage volunteer. No vague “ready” status for the adult in charge. Each stage exposes the right decision to the right person.
See the full workflowBefore each game
Verify the home event, publish shifts, confirm adult payment users, review stock, and practice the device plan.
At opening
Check in the crew, count physical stock, test every selling phone, and open one controlled selling window.
During service
Keep sales moving while managers capture the exceptions that explain the final numbers.
At closeout
Count what remains, sync payments, add official attendance, resolve exceptions, and lock the reviewed result.
Made for school ownership
One platform.
Three very different jobs.
Each leader gets the view they need without becoming the only person who can keep the stand running.
BC
Booster clubs
Protect the fundraiser and simplify parent participation. See the workflows, decisions, and reporting designed for this role.
Explore the solution →ADAthletic directors
See every team, season, stand, and accountable closeout. See the workflows, decisions, and reporting designed for this role.
Explore the solution →COCoaches & team leaders
Give each program a repeatable operating playbook. See the workflows, decisions, and reporting designed for this role.
Explore the solution →Why this product exists
“The person taking over next season should inherit a system—not a mystery.”
ConcessionStand.ai began with a real Booster Club taking over a high-school football concession stand for the first time. Every workflow starts with a question someone actually had to answer.
The concession operating library
Useful before
you buy anything.
Your next game is the best place to start.
Bring one home schedule, one current menu, and the way volunteers work today. We’ll map the first clean operating cycle with you.