Parent participation
Publish specific game-based roles instead of sending an open-ended plea. Volunteers know the time, responsibility, adult coverage, and release process before claiming.
For booster club directors
Turn the fundraiser into
a repeatable operation.
Booster clubs often inherit the concession stand with a key, a spreadsheet, and a sentence that begins with “the last person knew how this worked.” ConcessionStand.ai turns that institutional memory into a repeatable operating system. Parents can take a clear shift, teenagers can follow the next task, and the Board can see what the fundraiser earned and what the stand used.
What changes
Put the operating plan
where everyone can use it.
Treasurer confidence
Keep payment sales, donations, product cost, physical inventory, refunds, and adjustments in reviewable game records with an audit history.
Leadership transition
Preserve schedules, products, count zones, shift plans, closeout notes, and season comparisons so a new Board does not rebuild from zero.
Nonprofit payment ownership
The Booster Club owns its Zeffy organization and API key. ConcessionStand.ai connects to the school’s payment account without asking everyone to share one login.
The ownership path
From schedule to reviewed result.
Every step has a clear owner and leaves a record the next person can understand.
Map our first seasonPublish home-game shifts
Parents see the role, hours, adult coverage, and work involved before they claim it.
Approve starting inventory
Count the stock already on hand and give every product a home before the first game.
Confirm adult Zeffy users
Each cashier gets an individual login and tests Tap to Pay on the phone they will use.
Run QR arrival check-in
The game roster updates as volunteers arrive, without posting names publicly.
Record waste, comps, and donations
Log stock changes when they happen so closing variance has context.
Review and lock the closeout
The treasurer checks exceptions, attendance, payments, and counts before approving the game.
Straight answers
Common questions
Does the Booster Club need to be a 501(c)(3)?
ConcessionStand.ai can support different school structures, but Zeffy eligibility and payment terms depend on the organization’s nonprofit status and Zeffy’s current requirements.
Can parents volunteer without creating an account?
Yes. Public signup and private management links handle the typical volunteer journey. Only trusted operators need portal accounts.
Can multiple teams share one Booster Club?
Yes. The school organization can contain multiple teams and seasons while keeping schedules and games distinct.
Take ownership without taking on everything.
ConcessionStand.ai gives the person responsible for the fundraiser a system the whole team can follow.