Payment where it belongs
ConcessionStand.ai does not ask a school to hand over card data or share one payment login. Each organization connects its own Zeffy API key and campaign. Cashiers use individual Zeffy Tap to Pay logins on compatible phones, while the portal reconciles payment records with games, products, inventory, operators, and customer pickup.
An Athletic Director or Booster Club administrator creates the Zeffy organization and campaigns, generates an API key, and verifies it during onboarding. The API key is encrypted on the server and scoped to that school. Each school has a unique webhook route and campaign mapping.
Each adult seller uses a separate restricted Zeffy user on a compatible phone. Buyer details can remain optional when the Zeffy form is configured for fast in-person transactions. The counter iPad stays focused on opening, inventory, volunteers, orders, and closeout.
Administrators configure the hosted Zeffy store URL, pickup workflow, queue limit, warning times, closing cutoff, staffing, signage, and test checks before public ordering can open. Fans scan the school’s QR, pay on Zeffy, and bring the pickup reference to the window.
An unmatched campaign, missing pickup reference, unmapped product, prohibited payment type, refund, or payment outside a clear game window becomes a review item. The portal never silently guesses which game or inventory movement should receive a questionable transaction.
What the system preserves
Teen-simple workflows can still create adult-grade records when the logic is designed around the event.
Customers pay on Zeffy-hosted or Zeffy mobile payment surfaces.
Temporary adult sellers use separate restricted payment access.
QR ordering cannot open until operations are actually ready.
Ambiguous payments are held for an adult decision.
Straight answers
It coordinates and reconciles payment data from a connected provider. For the current implementation, Zeffy processes Tap to Pay and hosted customer checkout.
No. Zeffy states that Tap to Pay requires a compatible NFC phone. The iPad runs the concession operations portal behind the counter.
Yes. The planned customer flow uses a QR code to open the school’s hosted ordering page in the phone browser.
Tell us how your stand works today. We’ll map the fastest path from spreadsheets and group texts to a calm, accountable game night.