School and venue
Enter the organization, school identity, primary venue, location, and trusted administrators.
The complete operating layer
From schedule
to locked closeout.
ConcessionStand.ai organizes the people, products, payments, and proof behind school concessions. Each school controls its own teams, administrators, payment connection, and durable seasons.
Platform map
One school record.
Connected operating systems.
Every module joins to the organization, team, season, and game rather than living as a standalone spreadsheet.
01 / WORKFLOW
Game-day operations
Open, run, close, and reconcile each event. Open the full feature page for the operating logic, controls, and common questions.
02 / WORKFLOWPhysical inventory
Opening counts, waste, comps, donations, and cost. Open the full feature page for the operating logic, controls, and common questions.
03 / WORKFLOWVolunteer management
Shifts, adult coverage, onboarding, and QR check-in. Open the full feature page for the operating logic, controls, and common questions.
04 / WORKFLOWPayments & QR orders
Tap to Pay reconciliation and customer pickup. Open the full feature page for the operating logic, controls, and common questions.
05 / WORKFLOWFundraising reports
Attendance, weather, margins, variance, and audit history. Open the full feature page for the operating logic, controls, and common questions.
A clean boundary
What the platform owns—and what it does not.
| Operating area | ConcessionStand.ai | Connected provider or school |
|---|---|---|
| Schedules | Team setup, imports, home-game review, event workflows | School or authorized schedule source supplies the official schedule |
| Payments | Campaign mapping, game assignment, exceptions, reconciliation | Zeffy processes cards and hosted checkout; the portal stores no card numbers |
| Attendance | Game record, approval, comparison, reports | GoFan/PlayOn HQ or the school supplies official reported attendance |
| Inventory | Physical counts, costs, movements, recipes, variance | Adults approve physical counts and fair-value decisions |
| Food safety | Checklist prompts and operating notes | Local authorities, district policy, training, and adult supervision control compliance |
Administrator onboarding
The first login builds
the operating foundation.
Progress is calculated from saved records. A step is not “done” because someone clicked a checkbox.
Teams and seasons
Create football, JV, girls basketball, boys basketball, and any other concession program.
Schedule per team
Import the current schedule, add home games, skip clear away games, and review venue conflicts.
Payment connection
Verify the school-owned Zeffy API key and concession campaign in encrypted organization storage.
Straight answers
Common questions
Is ConcessionStand.ai a point-of-sale system?
It is the school concession operating system around the payment. The current implementation integrates with Zeffy for Tap to Pay and hosted ordering while managing schedules, volunteers, physical inventory, exceptions, and closeout.
Can one school run multiple sports?
Yes. Teams and seasons are first-class records, so every sport can have its own schedule and games while school administrators retain organization-wide controls.
Can we practice before launch?
Yes. Test games support the complete workflow without adding results to live season reports.
Who can access reports and settings?
Role-based access separates administrators, treasurers, managers, crew leads, sellers, runners, counters, and viewers. Trusted adults receive individual portal logins.
Ready to make the next game easier?
Tell us how your stand works today. We’ll map the fastest path from spreadsheets and group texts to a calm, accountable game night.